Application Requirements and Form – Stall Holders at Fairlop Fair 2014

We know it’s early but…

Apply now to be an exhibitor at the Fairlop Fair!

We are pleased to announce that the next festival will be taking place on Saturday 5th July 2014 from 11am to 6pm.

 

The Event

The Fairlop Fair is a popular community festival which takes place once a year at Fairlop Waters, Forest Road, Barkingside, Essex, IG6 3HN. The event is provided by Outer London Fund and coordinated by Vision-Redbridge Culture & Leisure, and together we aim to bring a variety of entertainment and summer fun to the local area.

Opportunities exist to be part of the ‘Arts and Crafts Marquee’ and applications from a range of art forms .

 

How to apply for a stall

If you would like to have a stall at the Fairlop Fair, please complete and return the enclosed application form. A non-refundable fee of £35.00 fee applies per pitch and the deadline for receiving applications is Friday 28th March 2014.

To help answer some common questions, we have included some guidance notes overleaf – please read this carefully prior to submitting your application.

To submit your application: Please post your signed application form and payment to:
(payment must be made out to Vision-Redbridge Culture & Leisure in a cheque or Postal order)

Vision RCL
Culture Team – The Fairlop Fair 14
3rd Floor
Redbridge Central Library
Clements road
Ilford
Essex IG1 EA1

Caterers only: If you would like to be considered for a catering pitch, please submit a written proposal to the Culture Team including details of your fair menu, prices and details of any equipment you intend to bring onsite.
Caterers – Please note, separate fees & conditions apply. Therefore, please do not submit any payment at this
time. Caterers will not be located in the area and you will be asked to provide evidence of your food hygiene & safety provisions.

Car Parking

There is a pay and display car park available to Exhibitors the fee is £3.00 for the day. When you arrive you will directed to the marquee area where your pitch will be allocated.
Once you have off loaded your wares please remove your car from the site. Vehicle movement on site is restricted to 5MPH with Hazzard Lights on please.

Contact us

If you have any questions regarding the Fairlop Fair or the application form, please email the Culture
Team at Culture@visionrcl.org.uk or call 020 8708 2854.

Guidance

Please note:

  • We are unable to accept applications for a pitch if it is not arts and crafts. If your pitch does not reflect your description of application on the day you may be requested to leave with no reimbursement of pitch fees.
  • Arts and Craft pitch/stall applies to all exhibitors with the exception of those solely providing food & drink at the event. In which case, caterers will be allocated a suitable catering pitch.
  • Pitches are approximately 1m x2m meters in size and all pitches are allocated on a first-come first served basis according to application submission. If you require special arrangements or access, please request this in your application.
  •  £35.00 fee is charged per pitch requested and allocated. Please supply a cheque/postal order made payable to Vision-Redbridge Culture & Leisure for the sum of £35.00, with your completed application form.
  • Cheques received by the Culture Team are non-refundable. In the event that you are unable to attend the event, your money will be forfeited.
  •  As part of the agreement you be issued 1 x 6’ Table, 2 chairs and we can place a paragraph and small image (jpeg format) onto the Redbridge I website. Fair staff will be unable to erect/dismantle any equipment. You will be responsible for keeping your area clean and tidy throughout the day any rubbish must be disposed of using the rubbish bins placed within the grounds.
  • All equipment must comply with British health & safety standards and no equipment must be left onsite unattended. All equipment & monies brought onto site by the exhibitor is done so at their own risk. To ensure the safety of all, we recommend that valuables & large sums of money are not brought onto site.
  • Where possible, please walk, cycle or use public transport to travel to and from the event as car parking will not be provided for exhibitors. A drop-off point will be assigned for a short period and vehicles will not be permitted to remain on the field during operational hours. There is a Car Park fees are £3.00 for the day. Please ensure you purchase a ticket .to cover your stay
  •  The load-in time for all exhibitors (arts and craft pitches) is between 8am and 9am.
  •  The load-out time for exhibitors will commence at 6.30pm. If encourage pitch holders to stay for the duration of the day there will be no vehicle movement throughout the day.
  •  The deadline for applications is Friday 28th March 2014. Applications received after this date cannot be guaranteed for consideration. If you have not received a response from the culture Team by Thursday 1st May 2014, unfortunately your application has been unsuccessful and your cheque will be returned.
  • If your application is successful, you will be sent a letter of confirmation and allocated a pitch and provided with an Exhibitor Manual which will provide you with additional information about the day’s arrangements.

Exhibitor Application

Please print this application and post to us using the contact details at the bottom of this post.

 

Name of organisation:

 

 

 
Name of applicant:  
Address:  
Email:  
Telephone:

Please include a mobile telephone number for use on the day.

 
Website:  
Emergency contact: Name:

 

Telephone:

 

Relationship to you:

 

NB.This information will only be used by the event organiser in the event of an emergency. The detailsyou providemust be different fromthoselisted above.

Briefly outline the purpose of

your stall.

 
Please outline what you

intend to bring onto site including any equipment and display materials:

 

 

 

 

 

 

 

 

 

 

 

 

How do you intend to travel

to the event?

 
Are you a new applicant?  
If so,how did you hear about

the Fairlop Fair?

 
Any further information/

Special requests?

 
Declaration:

 

Please sign to confirm that you have read the Exhibitor Guidance Notes and adhere to them.

 

Print name:

 

Signature:

 

Date:

 

Have you:

 

  •    Noted the date of the festival?
  •    Read the Guidance Notes and signed the application form?
  •    Submitted payment for the pitch?
  •   Noted our contact details?

 

Thank you!  

The deadline for applications is Friday 28th March 2014

Please post your application and payment to: Vision RCL Culture Team – The Fairlop Fair

Redbridge Central Library

Clements Road, Ilford

IG1 1EA

One thought on “Application Requirements and Form – Stall Holders at Fairlop Fair 2014

  1. Pingback: Call Out for Arts and Craft stalls - Handmade items only   | Do More

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